Requires municpal corporations, district corporations and school districts to establish a written protocol for using and monitoring municipal or district credit cards; requires municipal corporations, district corporations and school districts to investigate questionable purchases, and travel and expense reimbursements, and to recover funds attributed to unauthorized expenditures.
STATE OF NEW YORK
________________________________________________________________________
5619
2009-2010 Regular Sessions
IN ASSEMBLY
February 13, 2009
___________
Introduced by M. of A. MOLINARO, WALKER, RAIA -- Multi-Sponsored by --
M. of A. BARCLAY, FINCH, O'DONNELL, SAYWARD, TEDISCO -- read once and
referred to the Committee on Local Governments
AN ACT to amend the general municipal law, in relation to credit card,
travel and employee reimbursement policies by municipal corporations,
district corporations and school districts
The People of the State of New York, represented in Senate and Assem-bly, do enact as follows:
1 Section 1. The general municipal law is amended by adding a new
2 section 21-a to read as follows:
3 § 21-a. Credit card, travel and employee reimbursement policies. 1.
4 Every municipal corporation, district corporation or school district,
5 for the purpose of maintaining effective internal controls, shall:
6 (a) establish a written protocol for using and monitoring municipal or
7 district credit cards and ensuring that credit card bills are received;
8 (b) thoroughly review credit card claims and reconcile credit card
9 statements with receipts to ensure all purchases are legitimate;
10 (c) create written travel and employee expense reimbursement policies
11 and procedures; and
12 (d) thoroughly examine all travel and reimbursement expenses and
13 documentation.
14 2. Each such municipal corporation, district corporation or school
15 district shall investigate questionable purchases, and travel and
16 expense reimbursements, and recover funds attributed to unauthorized
17 expenditures, as appropriate. All transactions relating to credit card
18 purchases and travel and employee reimbursement shall be made available
19 for public inspection.
20 § 2. This act shall take effect on the one hundred eightieth day after
21 it shall have become a law.
EXPLANATION--Matter in italics (underscored) is new; matter in brackets
[] is old law to be omitted.
LBD07100-01-9
