Requires the department of health to enter into a contract with an entity experienced in maintaining genealogical research databases for the digitalization and indexing of certain vital records.
STATE OF NEW YORK
________________________________________________________________________
7782--A
Cal. No. 1268
2025-2026 Regular Sessions
IN SENATE
May 6, 2025
___________
Introduced by Sen. SKOUFIS -- read twice and ordered printed, and when
printed to be committed to the Committee on Health -- reported favora-
bly from said committee, ordered to first and second report, ordered
to a third reading, amended and ordered reprinted, retaining its place
in the order of third reading
AN ACT to amend the public health law, in relation to requiring the
department of health to enter into a contract for the digitalization
and indexing of certain vital records
The People of the State of New York, represented in Senate and Assem-bly, do enact as follows:
1 Section 1. The public health law is amended by adding a new section
2 4180 to read as follows:
3 § 4180. Vital records digitalization. 1. For the purposes of this
4 section, the term:
5 (a) "vital records index" or "index" shall mean a systematically
6 organized listing, compilation, or database derived from original vital
7 records maintained by the state local registrars, including but not
8 limited to vital records relating to birth, death, marriage, and dissol-
9 ution of marriage, which includes at a minimum, the names of any regis-
10 trants, the date and location of the event's registration, and any
11 assigned identifying reference numbers.
12 (b) "qualified entity" shall mean a natural person, firm, organiza-
13 tion, partnership, association, corporation, or any other entity experi-
14 enced in maintaining genealogical research databases.
15 2. The department shall enter into a contract which shall be no longer
16 than seven years in length with a qualified entity to create, maintain,
17 and update an online genealogical research database of images of New
18 York state birth, marriage, dissolution of marriage, and death certif-
19 icates at no direct cost to the state, in exchange for allowing the
20 qualified entity to also provide such database to its subscribers and
21 customers. Such online database shall be designed and constructed to
EXPLANATION--Matter in italics (underscored) is new; matter in brackets
[] is old law to be omitted.
LBD11667-05-5
S. 7782--A 2
1 have the capability of allowing a vital records index of birth,
2 marriage, dissolution of marriage, and death certificates to be linked
3 to a digital image of the underlying original birth, marriage, dissol-
4 ution of marriage, or death record once any such underlying record has
5 become public information under section forty-one hundred seventy-four
6 of this title, and the online genealogical research database shall be
7 designed to allow the department to create and activate such links to
8 digital images of the original records. Any social security numbers
9 appearing on such records shall be redacted from the digital images
10 provided to the public, which may include bulk redaction of social secu-
11 rity fields from the images via automated methods. Such indexes shall be
12 a public record and subject to the state freedom of information law
13 under article six of the public officers law.
14 § 2. Subdivision 3 of section 4174 of the public health law, as
15 amended by section 2 of part W-2 of chapter 62 of the laws of 2003, is
16 amended to read as follows:
17 3. (a) Notwithstanding any contrary provision of law, the commissioner
18 shall have the authority to determine the means and methods by which the
19 following genealogical records shall be released to an applicant meeting
20 the qualifications to receive the relevant record type as described in
21 this section or in article three of the domestic relations law: (1) a
22 record of birth that has been on file for at least seventy-five years;
23 (2) a record of marriage, dissolution of marriage, or death that has
24 been on file for at least fifty years; or (3) any record of birth,
25 marriage, dissolution of marriage, or death for which the requester is a
26 lineal or collateral descendant.
27 (b) For any search of the files and records conducted for authorized
28 genealogical or research purposes, the commissioner or any person
29 authorized by [him] the commissioner shall be entitled to, and the
30 applicant shall pay, a fee of twenty dollars for each hour or fractional
31 part of an hour of time of search, together with a fee of two dollars
32 for each uncertified copy or abstract of such record requested by the
33 applicant or for a certification that a search discloses no record.
34 § 3. (a) Notwithstanding any law, rule, or regulation to the contrary,
35 all rights or benefits, including terms and conditions of employment,
36 and protection of civil service and collective bargaining status of all
37 existing employees of any state or political subdivision thereof which
38 currently performs any work related to this act, or similar work, shall
39 be preserved and protected.
40 (b) Nothing in this act shall result in the: (1) displacement of any
41 currently employed worker or loss of position, including but not limited
42 to any partial displacement such as a reduction in the hours of non-ov-
43 ertime work, wages, or employment benefits, or result in the impairment
44 of existing collective bargaining agreements; or (2) transfer of any
45 job, duty or function not directly authorized by this act to the quali-
46 fied entity.
47 (c) Nothing contained in this act shall be construed to affect: (1)
48 the existing rights of employees pursuant to an existing collective
49 bargaining agreement; and (2) the existing representational relation-
50 ships among employee organizations or the bargaining relationships
51 between the employer and an employee organization.
52 § 4. This act shall take effect immediately.
